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We are currently seeking applicants to join our team. 

Design Approach

We view design as an applied science which fulfills basic human requirements through the use of creative ideas, natural and man-made materials, technology, color, and art. At the core of our practice is an ability to assist the client in shaping a design vision that enables clients to see the reality of projects, as well as unexpected opportunities. Opportunities include spatial, financial, and aesthetic enhancements which are brought to the attention of clients through frequent communication and conscientious service in a collaborative process.

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Office Manager / Bookkeeper

Part time 2 to 3 days a week - small office setting. Position could be expanded to full time with added marketing support for proposals and collateral.

Duties – Administrator of firm’s accounting / project management (Ajera) software. Prepare detailed client invoices with proper backup for Accounts Receivable posting. Prepare payments and coordinate Accounts Payable, for vendors and project subconsultants. Bank, Client, and invoice reconciliations, receivable follow up to support / improve flow of invoices and funds between office and clients. Provide Year-end assistance and closeout with the firms outside accountants.

 

Looking for a highly detailed individual who will also help with general office support. Prior experience within an architecture, engineering, or other type of design service firm, preferred.
Experience with accounting software required - ERP experience a plus.
Pay commensurate with experience.

 

Tasks:

• All accounting / bookkeeping including bank, client, and invoice reconciliations, receivable follow up to support / improve flow of invoices and funds between office and clients.

• Project Management Software (Ajera)

• Detailed client invoices with backup for accounts receivable

• Prepare payments and coordinate accounts payable for vendors and subconsultants

• Annual Sales Tax Report

• Year-end coordination with firms outside accountants

• Business Insurances

• Quarterly certifications for required projects

• Track employee PTO and medical reimbursement; send email out in August with each employee’s remaining PTO to be used by 9/30

• Ensure the mail is distributed each day in the office; stamp with date received, file appropriately or give to the appropriate person.

• AIA Contracts

• Microsoft 365 Administrator

• Printers, phone system support

• Software licenses

• Mailings

• Monitor and replenish office supplies as needed

• ADP Coordination

  • Payroll

  • Employee Insurance and benefits

  • Handbook

  • Employee onboarding and offboarding

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Please send resumes to Christopher F. Less, AIA at cless@flynnbattaglia.com.